Health Careers For SOUTH EAST

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Kingston Health Sciences Centre

Hotel Dieu Hospital (HDH) and Kingston General Hospital (KGH) announced our intention to integrate operations and become one organization in June 2016.

  • The integration of HDH and KGH will be completed at the end of the day March 31, 2017.  On April 1, 2017 the two organizations will form a new hospital corporation called Kingston Health Sciences Centre (KHSC). Moving forward HDH and KGH will be referred to as KHSC sites, i.e., KGH site and HDH site.
  • Work is underway to create a new visual identity for KHSC; however, each hospital site will retain its name and signage.
  • KHSC will have a single Board, CEO, Executive Team, budget, strategy and staff. The
  • Board, CEO and Executive Team will have responsibility and accountability for both
  • hospital sites. Dr. David Pichora will be the inaugural President and CEO of the new KHSC.
  • All HDH and KGH staff will become employees of KHSC on April 1. KHSC will become one of the largest public sector employers in our region and will be the largest hospital corporation in Southeastern Ontario.
  • Under the new KHSC, each site will continue to fulfill its unique role, with the KGH site providing complex-acute and specialty care and the HDH site providing acute-ambulatory care. The services currently offered by KGH and HDH will continue to be offered by the new organization. KHSC will not be reducing services or beds as part of the integration.
  • KHSC is committed to honouring the unique missions and cultures of both sites as we
  • move forward. The HDH site will retain its Catholic identity and mission, and the KGH site will remain a secular site.
  • As one organization making the most of pooled resources, KHSC will help to lift our health care system to a new level of innovation and investment that will translate into improved care for patients and families in our region.
  • This exciting integration will put Kingston on the map so that the KHSC can compete with other large academic health care centres in the province to attract the new funding and health care professionals needed to provide the highest quality of care in our community and region.

Position:  Clerk Typist - Prep/Scan - Health Information Services

Region:  Frontenac & Kingston


Union: CUPE PT
Location: Kingston General Hospital Site


Scanning, Indexing and Quality Assurance of electronic and paper based Patient Records for Inpatient Units, Clinical Areas, Same Day Care and Emergency, including maintenance and locating.  Input into multiple computer systems.  Release of information as required

Within this role the employee is accountable for contributing to the delivery of the Kingston General Hospital strategy.  As an employee, one must demonstrate an awareness of and be responsible for actively promoting and supporting patient and family centered engagement and care in all we do.

  • Maintains strict confidentiality of information handled on a day to day basis ensuring that only authorized personnel are allowed access to patient information.
  • Directs the flow of incoming patient information into the correct stream, and then to scanning/indexing and/or the paper patient chart.  Provides a complete patient record ensuring that all data is filed and in the appropriate place in the chart, in proper sequence and that all information pertains only to the patient whom the chart belongs.  Combine charts as necessary when it is identified that two or more patient records exist for the same patient.
  • Maintains an accurate and complete computerized tracking system for all records to ensure immediate access at all times.  Maintains and corrects the Patient Care System when errors are identified.  Combines charts in the Patient Care System.  Verify and update the visit information that interfaces from Patient Care System to other computerized systems. 
  • Respond to requests from various sources, i.e. Emergency, Nursing Units, Clinics, Physicians Offices, Cancer Clinic and personnel conducting research, audits, and other chart requests.
  • Assists in Electronic and Manual distribution of reports to Attending Physicians, In-Town and Out-of-Town Physicians, including, but not exclusive to:  Lab Reports, Clinic Letters, Consultation Sheets, Discharge Summaries, Imaging Reports, Operative Reports, Emergency Sheets, Out-patient Procedures Sheets, Pacemaker Clinic Sheets, Admission Details, Neonatology Sheets, Pre-admission Details for Obstetrics and any other reports/Information requested.
  • Assists in the completion of Quality Assurance Audits and Workload Studies as requested.
  • Assists in the maintenance of a safe working environment and the use of safe scanning/indexing/filing procedures.  Brings all potentially dangerous situations to the attention of the Manager or Supervisor.
  • Respond to requests to fax information to other institutions in Emergency situations and distributing information faxed to the Department to the appropriate areas in a timely manner.  Ability to assess the nature/legitimacy of the request and the person right to access as per the established guidelines.
  • Rescans deficiencies to QCPR

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the job.

  • Grade 12.
  • Post Secondary Computer Course in Microsoft Office Suite or demonstrated proficiency with Microsoft Outlook, Word, Excel and Access at an intermediate level.
  • Medical terminology certificate required
  • One year Medical Records or equivalent office experience with understanding/experience of relevant systems and procedures (medical records). Previous experience in a computerized environment.
  • Keyboarding  40 wpm, with 95% accuracy on a test.
  • Intermediate Microsoft Applications proficiency in Word, Excel and Access(competency test will be conducted)
  • Medical Terminology (competency test will be conducted)
  • TD 4 and TD 2 numerical and alphabetical and straight numerical filing proficiency.
  • Demonstrated ability to work independently, be self-motivated and organized.
  • Demonstrated ability to work effectively in emergency situations and under a heavy workload.
  • Must be capable of prioritizing work and multi-tasking.
  • Must work harmoniously with other staff in the department and throughout the hospital to provide rapid, efficient health care.
  • Proven ability to attend work regularly.
  • Satisfactory criminal reference check required. 

The applicant must be able to meet the physical requirements of the position.

Salary:  $20.330 - $22.527 per hour

Terms of Employment:  Regular, Part-Time Position; Rotating shifts

Deadline for Application:  Wednesday, February 28, 2018

How to Apply:  This position is active while it remains posted on the Kingston Health Sciences Centre's website, where you can apply online.

Location:  Kingston

Profession Type:  Administrative and Clerical

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